Job Description

Job Description

Job Description

Location: Glendale, CA (Hybrid – 4 days in office)
Reports To: CEO

About the Role

The Executive Assistant serves as a key partner to the CEO and executive team, ensuring smooth coordination across schedules, meetings, travel, communications, and priority projects. This role requires strong organization, high professionalism, excellent judgment, and the ability to anticipate needs in a fast-moving environment.

Key Responsibilities

Executive Support & Calendar Management

• Manage complex calendars for multiple executives and prioritize meeting requests.
• Anticipate scheduling conflicts and ensure executives are prepared for meetings and deadlines.

Meeting & Workflow Coordination

• Schedule and organize internal/external meetings, reviews, and presentations.
• Prepare agendas, briefing documents, and meeting materials.
• Track action items and ensure follow-up across departments.

Communication & Document Support

• Serve as the point of contact for executive communications.
• Draft and polish emails, presentations, reports, and correspondence.
• Handle confidential information with discretion.

Travel & Logistics

• Coordinate domestic/international travel, itineraries, transportation and accommodations.
• Prepare travel briefs with schedules, key contacts, and objectives.

Expense & Administrative Management

• Prepare and reconcile expense reports and credit card statements.
• Ensure compliance with company policies.

Event & Presentation Support

• Assist with company events, off-sites, town halls, and executive presentations.
• Help develop or refine presentation materials.

Special Projects & Cross-Functional Support

• Support or lead special projects and strategic initiatives.
• Coordinate communication and alignment across teams.

Process & Systems Improvement

• Maintain organizational systems, files, and workflows.
• Identify opportunities to streamline processes and improve executive efficiency.

Qualifications

• 5+ years supporting C-level executives in a fast-paced environment.
• Strong communication and writing skills.
• Proficiency in Microsoft Office, Google Workspace, and productivity tools.
• Highly organized, proactive, and able to manage multiple priorities.
• Strong discretion and professionalism.

About compensation

Final compensation will be determined based on a combination of factors, including relevant experience, specific skill sets, and internal equity considerations.

About MAD Engine Global, LLC

MAD Engine Global is a leading apparel and accessories company partnering with top brands and retailers across licensed, private label, and owned brands. We thrive on creativity, collaboration, and delivering trend-right products across wholesale, retail, and ecommerce.

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