Job Description

Reception and Administrative Assistant - Hamilton

Are you a highly organized and customer-focused professional with a talent for creating a welcoming office environment? Do you thrive in a fast-paced setting where your attention to detail and proactive support make a real difference? If you're seeking a temporary-to-permanent opportunity to leverage your administrative and reception expertise, and contribute to a supportive team, we encourage you to apply for our Admin Assistant and Reception position!

Our valued client, a leading firm in Risk and Insurance Services, is looking for a self-motivated individual to join their Hamilton team as an Admin Assistant and Receptionist. This is a temporary-to-permanent opportunity, typically becoming permanent after two months, with an immediate start. You will be an integral part of a collaborative team, and receiving daily support from the Executive Assistant. This company values welcoming, resourceful individuals who can multitask and stay on top of things, working well independently and as part of a team.

You will play a crucial role as the main point of contact for the Hamilton office, ensuring smooth daily operations, providing essential administrative support, and creating a positive first impression for all guests.

Advantages
- Temporary-to-Permanent position, with potential for permanent hire after probationary period
- Competitive compensation: $22-26/hour on contract
- Expected salary - $50,000 - $55,000 upon permanent conversion
- Work Hours: Monday to Friday, 8:30 AM - 4:30 PM with 1 hour lunch
- Downtown office location
- Benefits through SunLife available on contract
- Benefits and RRSP provided upon permanent conversion
- Supportive Management: Report to a leader who empowers their team
- Company Culture: Opportunity to join various committees with monthly events

Responsibilities
- Greet guests in a friendly and professional manner, advising team members of arrivals promptly
- Answer all incoming phone lines quickly, efficiently, and professionally
- Provide backup service for various office teams
- Open and distribute incoming mail and manage courier deliveries efficiently
- Triage incoming policies through the internal portal to the correct departments and teams
- Keep track of incoming cheques and apply date stamps
- Efficiently distribute incoming faxes through the fax server
- Maintain office (stationary) and kitchen supplies (e.g., coffee, paper towels, water) and ensure upkeep of these areas, including meeting and board rooms
- Arrange for catering as required
- Maintain and update the reception manual
- Handle building maintenance requests as needed and be the main point of contact for Building Management, informing staff of notices
- Request, maintain, and record work orders for office repairs
- Arrange and record service calls and requests with outside contractors for housekeeping
- Track and record workstation space and keys for desks and cabinet doors

Qualifications
- Mandatory minimum of 1-3 years of experience in an administrative or support position, with previous reception experience
- Experience in an office environment, with an insurance background being a strong asset
- Computer savvy, with excellent knowledge of Microsoft Office Suite
- Strong verbal and and written communication skills
- Excellent organizational and time management skills, crucial for a fast-paced environment and time-sensitive tasks
- High attention to detail individual who is proactive, resourceful, and eager to find efficiencies
- Punctual, dependable, and able to multitask and stay on top of things
- Possesses a welcoming, friendly demeanor and a "can-do" attitude

Summary
If you are a driven individual with strong administrative and customer service capabilities, a keen eye for detail, and a proactive approach, this is an outstanding temporary-to-permanent opportunity to advance your career within a reputable firm. You will benefit from a supportive management team, the chance to contribute significantly to the smooth operation of the office, and a professional yet welcoming work environment.

How to Apply?

- Apply online at Randstad.ca today – reference #
- To express your interest and demonstrate your qualifications, please forward your resume directly to jovana.manojlovic@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process. show more

Job Tags

Permanent employment, Contract work, Temporary work, For contractors, Work at office, Immediate start, Monday to friday,

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