Job Description

Do you want to be a part of a small, dynamic team supporting the legal, regulatory, and governance functions of a growing suite of ETFs? Are you a self-starter with an entrepreneurial spirit and want to be part of one of Canada’s fastest growing exchange traded fund (“ETF”) providers? If so, we’d love to hear from you!

Hamilton ETFs offers:

• A competitive compensation package (plus potential for semi-annual incentive) including comprehensive health and wellness benefits;
• Diverse and inspiring colleagues and approachable leaders;
• Opportunity to evolve in a growing firm.

Here’s a bit about Hamilton ETFs:

Hamilton ETFs is one of Canada’s fastest growing exchange traded fund (“ETF”) providers. Based in Toronto’s financial district and with over $9 billion in ETF assets under management, we are seeking a motivated individual to join our entrepreneurial team of experienced and talented professionals.

Here’s what you will do as Law Clerk, Corporate & Securities:

Reporting to the Chief Compliance Officer, the Law Clerk will work closely with the Senior Executive, Compliance, and the ETF Operations teams to ensure the firm meets its legal, regulatory, and governance obligations. The incumbent will also assist in maintaining strong relationships with regulators, external counsel, and service providers to support ongoing compliance and corporate governance objectives. Your responsibilities will be diverse, covering several aspects of legal and regulatory affairs, including:

• Working with external counsel to prepare, file, and maintain securities regulatory documents, including continuous disclosure filings (SEDAR+), prospectus, ETF Facts, and ETF updates, exemptive relief applications, and other regulatory submissions;
• Assist with compliance monitoring, maintenance of regulatory calendars, NRD records, and meeting filing deadlines under applicable securities legislation;
• Support the preparation of materials for regulators, exchanges, industry organizations, and other stakeholders;
• Be responsible for the filing, reviewing, and maintenance of Personal Information Forms (PIFs) with the relevant exchanges;
• Maintain Legal, Compliance, and Tax-related subscriptions to ensure access to the most up-to-date rules and regulations;
• Draft and organize board and committee materials, including agendas, resolutions, and minutes;
• Support Independent Review Committee (IRC) meetings by organizing meeting materials, coordinating meeting arrangements, taking minutes, and maintaining accurate records in compliance with NI 81-107 and other regulatory requirements;
• Working with external counsel to maintain corporate records and minute books for the company and its subsidiaries;
• Prepare and file corporate documents with federal and provincial registries, including annual returns and notices of change;
• Assist in reviewing and maintaining agreements, including service provider, licensing, and non-disclosure agreements;
• Manage document templates and filing systems to ensure easy retrieval and compliance;
• Coordinate with internal teams, external counsel, and regulators to track action items and deadlines;
• Support special legal and compliance projects as assigned.

Here’s what you’ll need to be successful:

• Law Clerk diploma or equivalent post-secondary education in legal administration;
• Minimum 3 years of experience in a securities or regulatory law environment (asset management or financial services experience preferred);
• Strong knowledge of applicable Canadian securities regulations (NI 81-102, NI 41-101, NI 81-106, NI 81-107, etc.);
• Proficiency in SEDAR+ and Microsoft Office (Word, Excel, PowerPoint);
• Excellent written and verbal communication abilities;
• Ability to manage multiple priorities under tight deadlines;
• Professionalism, discretion, and sound judgment;
• Exceptional organizational skills with impeccable attention to detail and accuracy;
• A team-oriented mindset, with an interest and aptitude to add value outside of core responsibilities;
• Able to maintain a high level of integrity and discretion in handling confidential information;
• Willingness to work flexible hours, including evenings and occasional weekends;
• A commitment to diversity, equity, and inclusion, mutual respect, and the maintenance of a safe working environment.

Other valuable assets include:

• Bilingual (French);
• Experience with document management systems;
• Recommendations for excellent movies and TV shows, and the best places to eat anywhere in the world!

Interested in being a part of Hamilton ETFs? We look forward to your application!

We believe diverse perspectives strengthen our ability to deliver on our mission and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.

Hamilton ETFs is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements. Please note only those candidates selected for an interview will be contacted.

Please note we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas.

Hamilton ETFs is working in partnership with HR à la carte for our recruitment efforts.

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