Job Description

Job Description

Job Description

Executive / Administrative Assistant

Overview
We are seeking a highly organized and proactive Executive / Administrative Assistant to support leadership and ensure smooth day-to-day office operations. This role is ideal for a professional who is detail-oriented, confident in written communication, and comfortable working with spreadsheets in a fast-paced environment.

Key Responsibilities

• Provide administrative support to leadership, including calendar management, scheduling, and meeting coordination
• Prepare, proofread, and send professional correspondence, reports, and internal communications
• Draft a high volume of emails related to inspections, property updates, and operational initiatives
• Track invoices, payments, revenue, and expenses using Excel spreadsheets
• Maintain organized digital and physical records, contracts, and documentation
• Take detailed notes during meetings and accurately capture action items and follow-ups
• Manage incoming emails and inquiries, ensuring timely responses and prioritization
• Assist with special projects, inspections, and administrative initiatives as needed
• Handle sensitive information with discretion and professionalism

Qualifications

• Recent graduate or 1–3 years of administrative, executive support, or office coordination experience
• Degree preferred but not required
• Strong working knowledge of Microsoft Excel, including comfort using formulas and spreadsheets
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong time management skills with the ability to prioritize competing responsibilities
• Highly organized with exceptional attention to detail
• Professional, positive, and personable demeanor

Why This Role
This position offers hands-on exposure to executive-level operations, opportunities to grow administrative and organizational skills, and the chance to contribute meaningfully within a dynamic and collaborative environment.

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