Job Description

Our client, a prominent professional services firm, is seeking a highly organized and proactive Bilingual Executive Administrative Assistant to provide senior-level administrative and organizational support to executives. The ideal candidate is detail-oriented, adaptable, and able to anticipate the needs of busy leaders while ensuring smooth day-to-day operations.

Roles and Responsibilities

• Executive Support
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Draft, proofread, and translate correspondence, presentations, and reports in both English and French.
• Prepare agendas, record minutes, and follow up on action items from meetings.
• Communication & Liaison
• Act as a primary point of contact between executives, clients, and internal teams.
• Handle sensitive information with discretion and maintain strict confidentiality.
• Coordinate bilingual communications, ensuring accuracy and professionalism.
• Administrative Operations
• Prepare and process expense reports, invoices, and other financial documentation.
• Support document management, filing systems, and database updates.
• Assist with project coordination, timelines, and deliverables.
• Office & Event Coordination
• Organize internal and external meetings, workshops, and client events.
• Liaise with vendors and service providers as needed.
• Provide general administrative support to the broader team when required.

Qualifications and Skills

• Experience
• 3–5 years of experience in an administrative or executive assistant role, preferably in a professional services environment (legal, financial, consulting, etc.).
• Language Skills
• Full professional fluency in English and French (written and spoken) is required.
• Strong written communication skills with attention to detail and grammar.
• Technical Skills
• Proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom).
• Comfort with document management systems and CRM software is an asset.
• Personal Attributes
• Discreet, professional, and client-service oriented.
• Highly organized with the ability to manage multiple priorities.
• Strong interpersonal skills and the ability to work with senior leaders.
• Proactive, resourceful, and solution-focused.

Education

• Post-secondary diploma or degree in business administration or related field.

Benefits

• Competitive compensation and benefits package, as well as ample vacation/time off
• Opportunities for professional development and growth.
• Collaborative and inclusive workplace culture.
• Exposure to high-level decision-making in a dynamic professional services environment.

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