Job Description

Job Description

Job Description

We are currently seeking a detail-oriented and proactive Transaction Coordinator/Administrative Assistant to join our multifamily brokerage team at GREA in Sandy Springs, GA. In this role, you will support our brokers by managing the administrative side of real estate transactions from contract to close, assisting with market research, and keeping the office running smoothly. This is a great opportunity for someone who thrives in a fast-paced, team-oriented environment and is looking to grow within the commercial real estate industry.

Job Description:

Transaction & Due Diligence Coordination

• Track critical dates, deliverables, and contingency deadlines throughout the transaction process.
• Organize and maintain due diligence files, including financials, rent rolls, service contracts, and third-party reports.
• Coordinate with brokers, buyers, sellers, and property managers to collect required documentation.
• Ensure confidentiality and accuracy in handling sensitive property and client information.
• Support the team in assembling offering memorandums.
• Maintain up-to-date records and assist with compliance tracking (e.g., licenses, E&O insurance).

Market Research

• Research and collect rent comparable data; input findings into company templates.
• Track rent comp deadlines and assist the marketing team to ensure timely delivery.
• Monitor local and industry news; compile and distribute daily PDF digests.
• Stay informed on local and regional real estate trends and economic developments.
• Support brokers with owner-requested market research using tools like CoStar and Yardi.
• Print, assemble, and maintain up-to-date marketing packages for listings.
• Track inventory and assist with professional printing of marketing materials.

Administrative Support

• Greet and assist office visitors in a professional and welcoming manner.
• Maintain a clean and organized office environment, including the lobby, kitchen, conference, and production rooms.
• Order and manage office and kitchen supplies as needed.
• Perform general clerical duties: photocopying, scanning, filing, and document preparation.
• Coordinate internal and external events such as client luncheons, in-office meetings, and holiday gatherings.
• Register agents for seminars, manage event reminders, and assist with hotel/travel arrangements when necessary.

Qualifications:

• Prior administrative or transaction coordination experience preferred.
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with real estate software tools (e.g., CoStar, Yardi) is a plus.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.

   

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