Team Assistant Job at 駐日英国大使館, 東京都 千代田区

enNXTUVqSDRCU1JTWDRTd3R1Q01jNE8xWWc9PQ==
  • 駐日英国大使館
  • 東京都 千代田区

Job Description

Main Purpose of Job:

To provide procurement and logistics support to British Embassy Tokyo’s Communications and Visits and Events sections.

What the Jobholder will be Expected to Achieve:
This is a rare opportunity to work at the heart of British Embassy Tokyo’s Communications and Visit & Events teams, supporting teams who are delivering the closest UK-Japan relationship in decades.

As an Administrative Assistant, you will support delivery of the British Embassy’s work in Japan. The successful candidate will be expected to:
・Provide procurement support to the communications and visits & events team. Specifically, support with project documents and process for major multi-year contract tenders which are required. This will involve liaising closely with the policy/content leads and the procurement hub, to ensure the correct procurement processes are followed and the business requirements are met.

・Provide communications and visits & events team with logistics support which may include:
・Ensuring suitable systems for booking in and out and creating self-service packs for e.g. Christmas or Hanami events.
・Managing comms assets such as banners, including storage and shipping to the Consulate General in Osaka when required.
・Logistical support for media or other events (e.g. press conferences, off site filming etc), including invitations and coordinating with other Embassy sections and external service providers.
・Provide logistics support during senior official or Ministerial visits to Visits & Events team e.g. support with transport arrangements, programmes, internal coordination and arranging meetings or liaising with External meeting locations or organisers.
・New staff admin induction and support.
・Other administrative tasks as may be required e.g. monitor and action shared inboxes, update contact lists, manage media subscriptions.
・Budget monitoring for communications section including forecasting and monitoring whether spend is within budget.
・Other office management tasks where required. This may extend to other departments within PCCD on a task basis.
・Other Duties:
・Take on tasks and roles that contribute to wider embassy objectives, proactively working with members of other teams.
・Contribute to the Embassy’s crisis preparedness and response.

【応募〆切は11月2日(日)】
英国大使館求人サイト ( Essential qualifications, skills and experience:
・Ability to grasp new concepts quickly and to retain new information
・Strong relationship management and collaboration skills
・Organised approach to work with good attention to detail
・Proficient computer skills

Required behaviours
Delivering at Pace, Managing a Quality Service, Working Together

Job Tags

Similar Jobs

PIRTEK Medina Valley

Field Mechanic - Hydraulic Hose Technician Job at PIRTEK Medina Valley

 ...Job Description Job Description Job Description PIRTEK is hiring for a Hose Assembly & Installation Technician to service, assemble, and install hydraulic and industrial hoses for a diverse customer base in varying environmental conditions. This is a messy... 

Stryker

Loaner Coordinator (18-month Contract) Job at Stryker

 ...secondary education program Internal applicants with an equivalent combination of education, experience and performance over time at Stryker will be considered. Pay rate will not be below any applicable local minimum wage rates. Stryker is a global leader in medical... 

Gore Mutual Insurance

Field Appraiser, Property Claims Job at Gore Mutual Insurance

 ...trusted brands to become the strongest mutual insurer in Canada, ensuring Canadians have...  ...Field Appraiser plays a crucial role in the claims department, overseeing the assessment,...  ...estimating when required to support the claims adjusters in delivering timely claims resolution.... 

McDonald Funeral Home, Inc

Illinois Licensed Funeral Director/Embalmer, Rock Falls, IL Job at McDonald Funeral Home, Inc

 ...Job Overview We are seeking a compassionate and organized Illinois Licensed Funeral Director/Embalmer to join our team. The ideal candidate will oversee all aspects of funeral services,preperation of human remains, providing support and guidance to grieving families... 

Torus Talent

Construction Planning Coordinator Job at Torus Talent

 ...Our client, a well-established commercial construction company in British Columbia, is seeking a Pre-Construction Coordinator to join their team. This role offers the opportunity to work on commercial and industrial developments, collaborating with leading professionals in...