Job Description

The Opportunity:

ML6 is pleased to be partnering with a leading non-profit organization in their search for a Contract Management Specialist to support their legal and governance functions. The incumbent will be responsible for managing contracts, ensuring compliance with regulatory requirements, maintaining accurate corporate records and providing legal support as required. The successful candidate will play a key role in safeguarding organizational integrity by supporting contract administration, overseeing filings and regulatory deadlines, and ensuring strong governance practices.

What You'll Be Doing:

• Review and administer contracts, ensuring proper execution and filing.
• Draft and edit simple agreements, amendments, and templates.
• Manage our client’s contract database, monitor contract renewal dates and coordinate with internal stakeholders as required.
• Maintain accurate corporate records and ensure timely filings under applicable legislation.
• Support the management of our client’s intellectual property matters; e.g. trademarks, copyright.
• Support our client’s legal operations, including compliance with the organization’s by-laws as well as applicable federal, provincial, and lobbying requirements.
• Draft legal documents for final review and approval.
• Conduct preliminary legal research on regulatory, compliance, and contract issues.
• Support international trade files by monitoring negotiations, WTO developments, and stakeholder publications.
• Summarize research findings into concise briefing notes for review.
• Coordinate logistics and document preparation for trade and legal missions.
• Assist in preparing briefing materials, backgrounders, and talking points for advocacy efforts in collaboration with other departments.
• Provide general administrative and project support to ensure efficient functioning of the trade/legal portfolio.

What You'll Need to Be Successful:

• College Diploma in Contract Management or Paralegal programs
• 3+ years’ experience in corporate legal support, contract administration, or governance/policy research.
• Proficiency with MS Office and contract management/document systems.
• Fluently Bilingual (French and English).
• Strong organizational skills with attention to detail.
• Solid research and analytical skills.
• Comfortable working collaboratively across functions and with senior leadership.
• Adaptability to change, able to navigate uncertainty and work independently balanced with taking direction and guidance.
• Must be highly professional, have good judgment, proactively take initiative, able to multitask and demonstrate ability to work well under pressure.
• Self-motivated, energetic, collaborative and proactive; a team player who can positively and productively impact strategic and tactical goals and objectives.

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