Job Description

The Receptionist and School Administrator is the first point of contact for students, staff, families, and visitors. The Receptionist will meet, greet and direct all arrivals in a warm, friendly, professional and efficient manner. They will manage the daily student attendance process and tracking, and report relevant information to the Principal. This position works in a procedural, collaborative manner with faculty, students, parents, and staff in keeping with the school’s vision, philosophy, and strategic plan.

Responsibilities:

• Provides professional, friendly help and direction to members of our school
• Ensures the reception area is always inviting and presentable
• Schedules appointments and manages calendars for Principal and VP Operations
• Answers main phone lines, actively monitors visitors to the school and verifies guest identification
• Acts as gatekeeper for the safety of community members upon entrance
• Helps to execute crisis management protocols during evacuations and drills
• Oversees the full attendance process in a timely manner
• Tracks student arrivals and departures during the school day
• Communicates with parents and Principal daily
• Performs routine administrative functions as required, such as correspondence preparation, scheduling, mailings, mail, and maintaining electronic files
• Orders office and kitchen supplies
• Maintains database and updates records
• Acts as point person for guest teachers
• Organizes buses
• Assists with planning events and school trips
• Assists with light bookkeeping

Requirements:

• Receptionist experience, ideally in an educational environment
• Outstanding customer service focus
• Excellent interpersonal skills, both in person and over the telephone
• Proven ability to be vigilant with respect to security issues
• Experience with Google Suite and Microsoft Office
• Competence in the effective use of databases
• Ability to prioritize and handle confidential information
• Strong organizational and time management skills with the ability to remain flexible

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