Job Description

Job Summary:

The Office Manager supports the daily operations of our office located in Mississauga, ON. This role requires a strong foundation in accounting and administration, with responsibilities spanning financial processing, regulatory coordination, insurance management, purchasing, administration, and general office oversight. The Office Manager plays a key role in supporting leadership and ensuring operational continuity and compliance.

Primary Functions:

• Handle taxation, government filings (other than GST/HST), and legal document coordination to ensure compliance with relevant regulations.
• Clear imported goods through customs.
• Manage and maintain group, automotive, and building insurance in coordination with company leadership.
• Support banking activities by coordinating with Accounts Payable for check printing, receiving customer checks, and depositing customer checks to the Company bank account.
• Process payroll timely and accurately, maintaining records in compliance with ESA standards.
• Input and maintain MTRs and ensure accurate data entry for reporting.
• Prepare and issue invoices, particularly when back-up coverage is required.
• Maintain accurate and organized records and documentation (financial, legal, insurance, etc.).
• Oversee office supplies procurement and inventory management.
• Provide administrative and accounting assistance to other departments or leadership as needed.
• Coordinate customs documentation and compliance for imported/exported goods.
• Other duties as assigned.

Primary Competencies:

• Professional written and verbal communication skills
• Analytical with attention to detail
• Proficient in use of computer programs such as MS Office and ERP systems
• Ability to interpret and organize data
• Timely responsiveness to internal and external customer needs
• Problem-solving skills

Culture:

• Respectfully listen to concerns and ideas brought to your attention
• Support and participate in company functions
• Collaborative team player with his/her ego well in check
• Open to feedback, continuous learning and committed to ongoing self-improvement.
• Respect confidentiality
• Embody our values of Integrity, Trust, Creativity and Courage, Teamwork, and Excellence

Qualifications:

• Minimum 3–5 years of experience in office management, accounting, or administration.
• Strong knowledge of accounting principles and financial systems.
• Familiarity with government and tax filings for Ontario and Canada.
• Experience with payroll software and bookkeeping platforms (e.g., QuickBooks, Sage, ADP)
• Solid organizational skills with strong attention to detail.
• Proficient in Microsoft Office Suite and other relevant tools.
• Must be able to perform the physical demands of the job including:
• Ability to safely navigate a manufacturing environment.
• Ability to use office, phone and computer equipment.

Attendance Requirements: Attendance on a regular, consistent basis is mandatory.

Equal Opportunity Statement:

We are an equal opportunity employer and are committed to fostering an inclusive, accessible environment where all employees feel valued and supported. Accommodations are available upon request during the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

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