Job Description

Come join us – be the HEART of our office!

Are you the kind of person who thrives on being the “go-to” support for our busy team? Someone who loves being the friendly face of the office? Do you thrive in a team environment where your contributions are valued and growth is supported? If so, we would love to welcome you to Pacific Reach!

We are seeking an Office Administrator who is eager to learn and take on new responsibilities. This is a role for someone proactive, dependable, and excited to grow into a key player on our team.

About the Role

The Office Administrator reports directly to the Office Manager & Executive Assistant, performing various administrative functions to ensure our office operations run smoothly at all times. We will work as a team to make sure nothing falls through the cracks and our entire office departments are consistently cared for.

What You’ll Do:

• Front desk excellence – greet staff and visitors with professionalism and a friendly demeanor, creating a positive first impression.
• Answer incoming calls, direct inquiries to the appropriate contacts, or take accurate messages to maintain seamless communication.
• Manage all incoming and outgoing mail, packages, and deliveries with precision.
• Schedule and coordinate meeting rooms, Zoom/Teams sessions, and conference calls.
• Handle general office tasks including filing, ordering office supplies, and monitoring inventory levels.
• Provide behind-the-scenes support across all departments and assist the Office Manager with overflow administrative duties.
• Work closely with our Maintenance Team to prepare detailed reports and take minutes during meetings.
• Assist in planning and coordinating company events that take place during and after business hours, i.e., lunches/meals, and social events, etc. – new ideas are always welcome!
• Participate in the Health and Safety committee, as well as emergency drills.
• Maintain cleanliness in kitchen and office areas, restock snacks, manage supplies, and operate all appliances.

What You Bring:

• Minimum of 2 years’ experience in office administration or a similar role.
• Experience supporting multiple departments or executives is an asset
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), including formatting documents, creating spreadsheets with formulas, managing calendars, and preparing presentations (bonus if you are familiar with CMMS, Smart Sheets, or Great Plains)
• Exceptional organizational and time-management abilities.
• Strong attention to detail and accuracy in all tasks.
• Excellent verbal and written communication skills.
• Resourceful and proactive in identifying and resolving issues.
• Ability to manage logistics for social gatherings, meetings, and emergency drills.

Benefits :

• Business-casual dress code
• Dental, vision, and extended health care
• Paid time off
• RRSP match
• A supportive, fun, and collaborative work environment.

Schedule :

• 8-hour shift – specifically 8 am to 4.30 pm with ½ hour lunch.

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