Job Description

TAIT is a trusted partner, delivering world-class, audience-centric experiences through continuous innovation. We exist to imagine beyond expectations to create moments that transcend. Our global multidisciplinary team works with clients in the realms of Live, Location Based Experience, Brand Experience, and Placemaking to develop and deliver unforgettable events and innovative live experiences around the globe. Together with our clients, our global team of passionate artisans envision, create, and deliver experiences that move audiences around the world. From strategic visioning to delivery, across markets for all types of audiences, we are united by a belief that anything is possible.

The Role

Position Purpose 

The People Business Partner (PBP) assumes a pivotal and strategic position within TAIT, dedicated to empowering our internal clients in achieving exceptional business outcomes. The PBP embodies a forward-thinking growth mentality and functions as a consultative, strategic, operational, and communication expert, demonstrating strong leadership to provide effective guidance. The PBP is expected to know the corporate business and functional strategies and tie in the development of the functional talent strategy. The PBP is held accountable for the outcomes that the business achieves and for engaging collaboration across units and departments to deliver sound and robust partnerships to assigned groups. The PBP will provide expert advice and consultation to business leaders and managers on people-related matters, including strategic workforce planning, talent management, organizational development, and employee relations.

Leveraging legal and administrative compliance, the PBP ensures consistency in process and procedures and equips key clients with appropriate tools and knowledge to effectively lead their teams. This includes ongoing coaching, counselling, analytics to drive business solutions, organizational diagnostics, gaps analysis and feedback to leaders on various people-related matters. This role is central to the local leadership team and takes the lead on most rollouts of People (HR) initiatives within assigned client groups. The PBP also contributes to the success of the Centers of Excellence (COE) through project assignments. Due to the nature of this role, it is crucial that applicants are bi-lingual in English and Japanese.

Responsibilities 

• Act as internal organization consultant and change management partner.
• Ensure fluid communications with the global head office.
• Act as internal organization consultant and change management partner.
• Identify issues and provide analysis and/or develop recommendations based on organizational diagnostics done through data analytics that will help the organization in determining the best viable solution to potential business/people issues.
• Partner with peers in the identification of organizational diagnostics to determine where there are potential barriers, org design/effective issues and provide viable solutions to the business.
• Drive the talent agenda by developing function and department-level strategies to identify high-potential, turnover risk, leading and guiding talent development and strategies to impact retention.
• Partner with the business to conduct workforce resource planning and identify talent needs; partner with other People Team disciplines to develop plan to proactively address.
• Expertly lead, drive and develop the talent agenda in terms of succession planning, high potential development and strategic workforce planning.
• Partner and support Centers of Excellence in rolling out recruiting, training, performance management, and management of various People initiatives across business.
• Identify training and development needs within the organization, and coordinate with Learning & Development COE to deliver relevant training to team members.
• Assist in the development and implementation of performance appraisal systems. 
• Partner with people managers to ensure fair and effective performance evaluations.
• Partner with managers to cascade business goals and set performance goals. Ensure goal cascade process is fully executed within functions and departments.
• Work on initiatives related to organizational development, including change management, leadership development, and employee training and development.
• Develop and demonstrate a high level of knowledge regarding People policies, practices, procedures, laws, standards, and regulations to communicate the same internally (stakeholders, employees).
• Participate and/or lead in seeking/achieving resolutions to people relations issues (complaints, harassment allegations, etc.).
• Solve complex HR-related problems and make decisions that benefit both the organization and its employees.
• Participates in and supports People Team projects and collaborates with other team members on continuous improvement opportunities to create more efficient and effective programs and processes across the organization.
• Proactively support the delivery and implementation of People programs and processes.
• Conduct research through various methods (data collection, surveys etc.) to proactively identify trends and work to get to root cause of problematic situations that impact the group/function/organization.
• Provide advice and recommendations to local leadership team for resolution of daily issues.
• Ensure the preparation and updating of various administrative and legal agreements as needed, such as non-disclosure agreements, supplier contracts, subcontractor and consultant contracts and contracts related to project production (clients).
• Address conflictual situations from a growth mindset by adapting existing policies and best practices to suit specific situations with the intention of fostering a positive and equitable workplace culture.
• Implement D&I strategies and policies when needed. Contribute to the development of a healthy and dynamic work environment.
• Ensure the maintenance of the company's employer brand image by maintaining relations with the Culture and Branding sectors.
• Partner with Culture Team to devise plans and techniques to drive change and culture management.

Ideal Profile

Position Requirements 

• Proven experience as an HR Business Partner.
• Bi-lingual in Japanese and English.
• Some experience in project management, preferably HR related.
• In-depth knowledge of HR principles, functions, methods, and best practices
• Solid understanding of research methods and analysis.
• Computer savvy with working knowledge of human resource IT (ADP, ATS, etc.)
• Prefer intermediate to advanced excel skills (pivot tables), PowerPoint presentations.
• Demonstrated ability to strategize and formulate business plans with site leadership in an environment that encompasses a diverse group of expertise
• An analytical mind with problem-solving abilities.
• Exemplify and promote TAIT’s Leadership and inclusive culture guidelines.
• Demonstrated knowledge of change management
• Ability to develop and implement strategies.
• Ability to deal with people sensitively, tactfully, diplomatically, and professionally.
• Ability to work efficiently as a part of a team, as well as independently.
• Bachelor's degree/diploma in Human Resources Management or related area
• 5+ years of related HR work experience or equivalent experience is required.
• Experience or education in employment law or other regulatory areas, and work experience in recruitment is preferred.

What's on Offer?

• Opportunity to make a positive impact
• Work alongside & learn from best in class talent
• Join a market leader within Media & Entertainment

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