Job Description

Pay: $55,000.00 - $65,000.00 per year

Position Summary

AtZ Gallerie, theHR & Admin Specialistplays an important role in supporting the daily operations of our US office. This position provides assistance across human resources, office administration, and basic finance functions, helping to ensure a well-organized and efficient workplace. It is an excellent opportunity for an entry-level professional who is detail-oriented, proactive, and motivated to develop a career in HR and administration within a global organization. Working closely with the US HR & Admin Specialist and collaborating with our HQ team in China, this role helps bridge communication and operational needs to support the companys growth and employees success.

Job Responsibilities

• Assist with posting job ads, scheduling interviews, and coordinating candidate communication.
• Prepare onboarding materials and assist new hires with paperwork and orientation.
• Maintain basic employee records and files.
• Support attendance tracking and leave applications.
• Assist in handling routine HR inquiries.
• Manage office supplies, mailing, and basic office equipment.
• Help coordinate travel bookings, meeting logistics, and vendor communication.
• Help maintain HR and admin documentation according to company and legal requirements.
• Assist in communicating policies from HQ to the US office.
• Collect and share feedback from local employees to HQ HR/Admin team.
• Assist with expense reimbursement preparation, invoice collection, and simple record-keeping.
• Provide clerical support to the Finance team as needed.

Job Requirements

• Bilingual in Mandarin Chinese and English, with strong reading, writing, and verbal communication skills.

Preferred

• 12 years of experience in HR, administration, or related support roles preferred; internships accepted.
• Basic knowledge of HR processes and office administration.
• Familiar with MS Office (Word, Excel, PowerPoint).
• Strong sense of responsibility, detail-oriented, and willing to learn.
• Good organizational skills and teamwork spirit.
• Basic understanding of expense reporting or accounting concepts is a plus.

At Z Gallerie, we are dedicated to fostering a workplace where everyone feels respected, valued, and free from discrimination or harassment. We believe that inclusion is a shared responsibility, and every team member plays a part in building a culture rooted in dignity and mutual respect.

We are committed to making employment decisionswhether related to hiring, compensation, development, performance, or separationbased on fairness and merit. Equal opportunity is a fundamental principle at Z Gallerie, and we actively work to identify and address unconscious bias in order to create a welcoming, inclusive experience for every employee and candidate.

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