Job Description

DESCRIPTION

We are seeking a strategic and resourceful Executive Assistant to support two directors (Japan and ASEAN, China, Australia) within our Corporate HR organization. This role offers an exciting opportunity to provide comprehensive executive support while contributing to various HR initiatives across our diverse global markets. The ideal candidate will demonstrate exceptional organizational skills, cultural awareness, and the ability to manage complex priorities in a fast-paced environment.

Key job responsibilities
• Proactively manage complex calendars for two directors, ensuring effective prioritization and seamless coordination across multiple time zones
• Plan and execute comprehensive domestic and international travel arrangements, including complex multi-day meetings and expense management
• Lead the coordination of department-wide meetings and strategic planning sessions, managing logistics and ensuring proper documentation
• Develop and maintain efficient systems for organizing confidential documents and team resources
• Manage meeting outcomes by capturing key decisions, tracking action items, and driving follow-through
• Synthesize operational data and information for leadership reviews and presentations
• Act as a key liaison between directors and their leadership teams, facilitating communication and resolving queries independently
• Manage communications and materials through English-Japanese translation, ensuring accuracy, cultural appropriateness, and proper business tone for HR documentation and leadership messaging
• Collaborate with other executive assistants across regions to ensure alignment and consistency in processes

BASIC QUALIFICATIONS

- Experience with Microsoft Office products and applications
- Bachelor's degree
- 5+ years of executive assistant experience
- Native-level Japanese and English language proficiency (verbal and written)
- Proven experience managing complex calendars and international travel arrangements
- Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, SharePoint)
- Demonstrated ability to maintain strict confidentiality and exercise professional discretion
- Track record of managing multiple projects simultaneously
- Experience in organizing and documenting meetings and tracking action items

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