Job Description

We believe that outstanding care starts with outstanding people.

At Runnymede Healthcare Centre, we actively cultivate work-life balance and invest in the resources our staff need to do their best work.

Our award-winning hospital takes an inter-professional team approach to care. We provide comprehensive clinical services to patients who require expert treatment, extended rehabilitation and daily care beyond what can be provided at home or in the community. At Runnymede we have a single, clear purpose: improve the quality of life of every patient, every day.

Posting #: AA-0525

Posting Date: October 8, 2025

Administrative Assistant – Permanent Full Time

Position Summary:

The Administrative Assistant plays a key role in supporting the leadership team by providing high-level, professional administrative assistance. This position is responsible for managing a variety of administrative tasks to ensure efficient operation of departmental/program activities. The Administrative Assistant maintains high level of professionalism and handles sensitive information with confidentiality.

Primary Responsibilities:

• Understands and anticipates the priorities and needs of the leader and provides support materials and assistance when necessary
• Manages calendar events, including coordinate and schedule internal and external appointments and utilizing professional judgment in establishing priorities and resolving calendar conflicts
• Creates and maintains effective workflow and communications which includes the handling of a variety of projects and tasks simultaneously
• Attends committee meetings as required, takes minutes, prepares agendas and other materials for circulation to Committee members
• Receives, reviews and distributes all incoming mail, highlighting pertinent information and taking action on routine matters
• Prioritizes incoming reports, requests and approvals and ensures that matters are dealt with in the required timeframes
• Draft, format and prepare correspondences including but not limited to reports, letters, email responses, memorandums and presentation materials while ensuring accuracy and appropriateness
• Triage all incoming calls and responds to queries in a tactful and professional manner.
• Maintains accurate hard copy and electronic filing systems
• Enter timesheets for staff as required
• Act as back up and provide assistance to other assistants as required
• Support projects as required

The successful candidate will possess the following qualifications/experience:

• Graduate from a recognized college
• 5+ years of experience providing administrative support
• Experience in desktop publishing and report presentation an asset
• Proficient using Windows Operating System, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook
• Strong degree of accuracy, editing and proofreading skills
• Excellent Interpersonal and Communication skills, both written and verbal
• Ability to handle multiple tasks and shifting priorities while maintaining a high degree of accuracy

While we thank all applicants, only those under consideration for the position will be contacted. If you require accommodation during any stage of the recruitment process, please notify Human Resources.

Runnymede Healthcare Centre values inclusivity and diversity in the workplace. We encourage applicants from diverse backgrounds. We are committed to employment equity and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities (AODA).

Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.

Please be advised that in order to be eligible for employment at Runnymede Healthcare Centre, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the hired employee’s first date of employment. Requests for exemption will be considered on a case-by-case basis in alignment with the Hospital’s obligations pursuant to the Ontario Human Rights Code.

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