Are you a resourceful self-starter with a passion for keeping things running smoothly and making a great impression? If you thrive on organization, enjoy managing document control processes, and want to elevate your career in a collaborative workplace, we want to hear from you!
Role Summary:
The Office Coordinator is responsible for maintaining consistency across documentation, supporting marketing initiatives, and providing a professional front-office presence. This role streamlines internal processes, supports branding efforts, and ensures a positive impression for clients and visitors.
Key Responsibilities:
Front Office & First Impression
• Serve as the professional and welcoming face of the organization.
• Support senior teams and handle a steady stream of internal requests efficiently.
• Ensure a positive experience for clients, visitors, and staff.
• Ensure office supply requirements are on hand and managed.
Consistency & Documentation
• Oversee version control, templating, and formatting of internal documents.
• Maintain and organize reusable content in SharePoint.
• Clean up and standardize SOPs, job descriptions, onboarding packages, and internal communication
tools.
Marketing & Website Support
• Coordinate cross-functional teams to align deliverables with new initiatives/campaign goals.
• Manage digital assets and support branding and website initiatives.
• Assist with marketing projects to reduce reliance on external resources.
SharePoint & Organizational Systems
• Build and maintain libraries with templates and proposals.
• Organize and migrate content from individual drives to centralized systems.
• Implement consistent workflows for document management.
Event Coordination & Overflow Support
• Plan and execute internal events, industry gatherings, and supplier nights.
• Manage logistics for small and large events with minimal supervision.
• Provide overflow support to various teams as needed.
Qualifications
• Post-secondary education in Business Administration, Marketing, Communications, or a related field.
• Minimum 3 years of experience in office administration, marketing coordination, or a similar role.
• Experience with SharePoint and document management systems.
• Background in marketing coordination and digital asset management.
• Strong organizational and multitasking skills.
• Professional demeanor and excellent communication abilities.
• Experience supporting senior leadership and cross-functional teams.
• Event planning experience is an asset.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with digital asset management and website content updates
• Exceptional attention to detail and consistency in documentation.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Ability to work independently and take initiative.
• Adaptability to changing priorities and a fast-paced environment.
• Previous experience in branding or marketing campaigns is an asset.
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