Job Description

At  Trane Technologies ™ and through our businesses including Trane®and  Thermo King® , we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

What’s in it for you:

Be a part of our mission!As a world leader in creating comfortable, sustainable, and efficient environments, it’s our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what’s possible for a sustainable world.  

Job Summary:  

Trane in Dartmouth, NS is hiring a Sales Support and Office Administrative Specialist . Under direct supervision, this position is responsible for routine administrative functions to support the service sales process. This position will work directly with Account Managers, Administrative Assistants, and other assigned staff to ensure customer needs are met.

This is a 12-month contract opportunity. 

Where is the work:

This position has been designated as a Hybrid work schedule with work performed onsite 3 days each week.  

What you will do:

• Follow established standard work and processes, utilizing several enterprise systems.
• Booking process – commission splits entry, fulfillment info, transitioning (Contracting) etc.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Assist Account Managers with generating proposals.
• Prepares and maintains project files for service-related jobs.
• Updating Salesforce info based on information from Account Managers, customer communications, etc.
• Creating/submitting Bid packages to potential and/or current service customers.
• Responsible for issuing Certificates of Insurance (COI) – Direct service customers.
• Legal Contract Review & Maintenance – work with Contract Management and area managers
• Additional administrative tasks as assigned.
• Flexibility to work overtime/weekends, as required.

Sales Support

• Support the sales process by assisting with estimating, quote preparation and proposal, submittals, any required documents and order entry.
• Support Account Managers on effective use and compliance of SalesForce.
• Help collect Bid Documentation and completion of tender submissions.
• Record relevant correspondence and issues, meetings minutes and other conversations.
• Generate, interpret and share various reports and update corporate databases.
• Interact with sales to ensure smooth transition of projects from the sales process.
• In-office & Offsite Customer Meetings & Events : assist sales team with logistics for customer lunch-n-learns, factory tours, golf outings, and sponsorships. Includes set up rooms, order food and refreshments, track attendance, correspondence and follow-up surveys.
• Manage Yearly memberships for all Atlantic offices including ASHRAE, CANS, RFANS, AEEE, BOMA, Recreation NL, NLCA, NBCSA, CHES. 
• Support local and national marketing activities with SWAG orders; Events & Tradeshow registration, tracking, payments, banners, signage; Social media Posts. 

Office Administrative Specialist  

• Organize repairs and payment for offices (building, boardroom IT equipment, WIFI/internet and Xerox equipment), contact person for vendors (set-up, payments), order office supplies for both locations & remote associates.
• Manage P-Card payments & Oracle purchase orders for all vendors and suppliers.
• Shipping & receiving, courier cheque deposits and distribute mail for all locations.
• Monitor business inbox to redistribute emails as appropriate. 
• Member of the Social Committee includes planning office events, holiday parties.
• Ordering monitors and other computer items for new associates.
• Updating security system and issuing access FOBs.
• Maintain Atlantic Canada Phone Tree.
• Contact person for mobile services includes account maintenance and payment.
• Contact person for BELL coordinating internet and landline issues, repairs and charges.
• Download and issue worksafe clearance certificates for Atlantic Canada.
• New Vendor Setup non-project-based vendors in Windchill.

What you will bring:

• High School diploma or GED  and up to three (3) years of related experience and/or training; or equivalent combination of education and experience.
• At least two years previous experience in a Windows environment with demonstrated knowledge and ability to use advanced features within Microsoft Office Site of products.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Ability to multitask.
• Must be extremely organized and possess a keen sense of urgency.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Familiarity with the operation of HVAC Systems preferred, not required.
• Flexibility to work overtime/ weekends, as required.

  Equal Employment Opportunity:  

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.  

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