Job Description

BA Blacktop Ltd. is looking for an Administrative Assistant to support our Accounting Department at our Powell River, BC office.
Job Purpose
The Administrative Assistant is the first point of contact for the company. This position’s duties and responsibilities are to ensure the front desk welcomes guests positively in person/via phone and executes all administrative tasks to the highest quality standards.
Key Tasks And Responsibilities
Answer, screen, and direct telephone calls
Provide general administrative support for office staff
Prepare correspondences and documents
Receive and sort mail, deliveries, and couriers
Order and maintain office supplies for building
Perform other administrative tasks as assigned
Assist with accounting tasks such as data entry, coding and filing
Processing Accounts payable invoices
Process Accounts Receivable invoicing
Coordinate travel plans for operations teams
Processing expense reports
Running errands as needed
Assist with personal tasks for managers and superintendents
Ensuring the office remains clean, organized, and presentable
Handling sensitive information in a confidential manner
Assisting with basis bookkeeping tasks
Qualifications
Essential Qualifications
3-5 years’ experience in a similar role
Experience using a multi phone line system
Attention to detail to ensure that all company memos are free of any errors
Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone
Proficiency with Microsoft Office (Excel, Word, Outlook)
Desirable Qualifications
Post-secondary education – certificate/diploma (Business Administration)
Experience in construction environment
Entry level accounting
Excellent written and verbal communication skills.
Competency in Microsoft applications including Word, Excel, and Outlook.
Good time management skills.
Experience with administrative and clerical procedures.
Able to contribute positively as part of a team, helping out with various tasks as required.
Flexibility to be able to move between activities and duties quickly if priorities change
Additional Comments On The Role
The Administrative Assistant is comfortable with multitasking and assisting the Accounting department with clerical tasks. They are able to communicate ideas for improving company administrative processes.
Pay: $55,000 - $60,000 per year
Location: Powell River, BC

Job Tags

Work at office,

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